Lesson 13: Final Rehearsal - Be ready next week!!

Next week and the week after are the days for the final 20x20 presentation! Achieve good communication!

1.    The classroom is our regular classroom in Building 12. Come on time!

2.    Each group will have about 10 minutes (6 min. 40s for 20x20 + 3 min. for Q&A). Let's decide the order today. 5 or 6 groups on each day.

3.    This final presentation is 30% of your EC grade, so prepare and practice well!
   20% = Group grade (5pts x 4 categories)
   10% = Individual grade (5pts x 3 categories)

4.    The requirements are very similar to Presentation No.1. An excellent presentation must have

Specific, interesting content from sources (According to...). Mention AND indicate sources of data, news, ideas etc. on slides as much as possible.

Very attractive visuals (colorful, relevant images/graphs, big fonts of Size 60, less than 7 words on each slide, clear colors), and

Smooth, professional delivery with eye contact. You MUST speak with NO READING—Communicate! Smile Stand straight and use gestures for emphasizing your key words. You need to practice many times with the timer.

5.    Adjust your content and keep your sentences short and easy to understand, speaking not too fast. Avoid difficult words, or explain them if needed with pictures etc. Don't worry about grammar too much, but avoid careless mistakes by practicing together as a group. Check pronunciation using a dictionary. Online dictionaries have audio.
Communicate, communicate, communicate!

6.    Make sure you have a group rehearsal and practice 5 times together at least. Help each other improve! I recommend doing a rehearsal this weekend and also on Wed.

Also, do at least 5 personal rehearsals with NO NOTES until you can do it smoothly and professionally.

7.    Send your improved final, final PowerPoint file to me by Tuesday 1/24 if you are presenting on 1/26. I will check and make sure the file is working on my laptop. For other groups, by 1/31 is fine. Also, make sure you bring your file on a USB Memory. Bringing your own laptop may be possible, too, but check it in Room 1216.

8.    I will give extra points to groups that are creative. Try to wear matching clothes (like lab coats, suits, or other costumes). Try to have a dramatic INTRO (Example: Play BGM and show short video or high impact image and say "Hi everyone, Imagine...." or "Good morning everyone. Did you know...") Make it a good performance!

9.    Changing the 20x20 format a little is no problem, but please make sure you use the timer for rhythm and time management. Feel free to add a slide if you want, or to add a few seconds.

10. Q&A Time - All members must review and practice. The Conclusion person must lead the Q&A time, but the other members must take turns assisting with answers or saying "Do you have any questions?" Yes, Name, Go ahead" "That's a great question. We think..." or "That's a difficult question. We are not sure about that." "Any other questions?" "It looks like our time is almost up. Thank you very much for your attention, thank you!"

On the presentation days, I will take a video, just like before and you will be able to watch it if you like. Do your best to improve compared to your first presentation in the areas that you set as goals!

I will have rehearsals mostly with the groups that are going to present next week. If we have time, I will visit the groups for two weeks later.

See you in class! Mark

Lesson 12: Making Your 20x20 PowerPoint

Welcome! Sit in your presentation groups and log into a computer.

How's it going?
Did you finish your 20x20 content?
Today, we will talk about Visual Communication and start making your PowerPoint file for your 20x20 presentation.

1. First, let's watch this 20x20 video about 20x20 Pecha-Kuchas.

2. Then, let's watch this video about "Death by PowerPoint"
    Your presentation visuals must have:
      Significance - What's important? Show only key images / key words
      Structure - Clear, logical organization from section to section
      Simplicity - Big images. Few Words. 
      Rehearsal - Rehearse 5 times individually and 5 times as a group

3. Key Points for Good PowerPoint Visuals. See Presentation Zen website.
-Powerful, real, images. Use Google Image search or Corbis.com. Use "whole slide" size images.
-Big fonts. Use 60+ size fonts.
-Key words only. Use 7 or less key words per slide.
-Colors: Keep color contrast strong, easy to see.
-Animation: Animation or sound is NOT needed. Simple is best unless you need a special effect for your message.

4. Confirm your 20x20 content together. See my comments. After class, you can copy the document if you need 3~4 copies.
Read your content together and share ideas to make it clearer, more logical, specific, and powerful with examples and data from Sources.
Here is Mark's sample 20x20 content if you want to use some of the useful phrases.

5. If your group's content is mostly ready, download the
-blank 20x20 Template, or
-Mark's Cloning 20x20 sample

6. Using the template, start making your PowerPoint by adding images, graphs, and key words for your part to match the key point of that 20x20 slide.

I will walk around and visit each group to give advice as much as I can, but please help each other make good slides together.

7. Next week is a rehearsal week, so be ready! All groups MUST finish a PowerPoint file and send it to me by Tuesday, January 17th. See the homework below.

The homework is to:

1) Work together to create your PowerPoint file and email it to me (markc0908@gmail.com) by Tuesday 1/17 at the latest. I will take a look and prepare some suggestions for how you can improve it. Make sure you decide today who will email it to me, and also decide the process of how to create it (have a team meeting, send slides by email etc.). Also, when you email me, make sure you Cc your team members' emails so that they can see the final file. Achieve good communication!!

This PowerPoint deadline is very important. It is worth 5 points as a shared team grade. Late (after 11:59pm Tuesday) = 0 points.

Note: As soon as I receive it, or by Wed morning, I will send you a confirmation of "Thanks for sending the PowerPoint on time." If I don't send you a reply, you may have sent it to the wrong address. That is your responsibility, so if you don't receive my reply, please send it again to the correct address.

Also, the Checklist for 5pts is:

1pt = The PowerPoint has 20 slides (or more, if needed) with the 20s timer dots. Design your content so that you can say it in 20 seconds.

1pt = The slides basically follow the Key Points above (big whole screen images, big font of 60+, less than 7 words per slide, clear font colors etc.)

1pt = The PowerPoint includes the content in the notes part below the slide. Please cut and paste the content you plan to say for each slide and make sure it matches the image/key word of the slide. Use simple words and sentences. Remember: In the presentation, you CANNOT read notes. No papers will be allowed, so create slides and content that will help you explain the point simply and clearly.

I pt = Sources of data/information are indicated in (parentheses). Each student should mention at least one source, saying something like "According to ABC News on October 23, 2009..." or "According to data on the website of Japan's Ministry of Environment...". On the slide (ABC News) or (Ministry of Environment) should be indicated. Small letters are OK.

1pt = Grammar/Style check. Make sure you add "a" "an" "the" to single countable nouns such as "a new system", or add -s to plural countable nouns. Also, in PowerPoint, please capitalize (a --> A) the first letter of each title word on the slide.  Example: Risk of Pollution

The class next week is in this same computer room, 2A in the No.8 Building again, so see you there! Be ready for a final review of presentation skills and a final rehearsal to practice good style of presentation. I will also give back your first presentation's Self-Analysis sheet so that you can review your goals.

Hi ECII Students!

Welcome to our class blog/website.

Mark